South African Rights Commission is hiring an HR Assistant (Admin)
HR Assistant: Admin– Human Resources Unit- DPSA Level 8- permanent position (Internal and External Advert)
Salary: A basic salary of R376 413.00 per annum.
JOB PROFILE
Post Information
Post Title HR Assistant (Admin)
Component Corporate and Financial Support Services Division
Post Reports To HR Practitioner (Admin)
Job Profile Verification
Profile Verified By: Hilda Motlalekgosi
Job Purpose
Brief statement outlining the overall purpose/reason for existence of the post (one or two sentences).
The purpose of this role is to provide support to the HR practitioner (Admin) through performing
administrative duties for the HR unit
1 Leave Administration and Monitoring
1.1 Ensure that the leave reports are circulated to line managers as and when required
1.2 Ensure that accurate number of leave days is reflected per employee
1.3 Assist with queries regarding leave
1.4 Advise staff accordingly on any issues concerning leave
2 Administration Assistance
2.1 Assist with the payroll input ensuring that all employee details are correctly loaded onto the system
2.2 Assist with creating contracts, and for opening personnel files for all new employees
2.3 Prepare the interview packs and perform the reference checks
2.4 Perform administration for the various benefits such as medical aid, provident fund and UIF queries and admin management
2.5 Ensure that staff clearance documentation has been completed
Duties
3.1 Deal with queries that may arise as efficiently as possible otherwise direct them to the correct HR person for assistance
3.2 Assist the HR team with any administration, filing, printing of documents and packs and any other administrative duties required
3.3 Print the applications for an advertised post and provide a spreadsheet listing the applicants
3.4 Ensure letter of appointments are printed for new staff
3.5 Send regret letters to unsuccessful applicants timeously
Key Responsibilities
List major activities and contribution to the organisation for which this post is held accountable
Key Performance Areas (KPA) Activities (Linked to each of the KPAs)
No. KPA Description No. Activity Description
4 Asset retrieval
4.1 Ensure that all properties of the SAHRC are retrieved from exiting employees such as laptops, access cards etc.
Advisory Responsibility
Is it required from the post holder to give formal advice and engage with external stakeholders? Please indicate the type of advice given and to whom.
To Whom Type of Advice/ Information
Sanlam and Fedhealth Benefits administration and queries
Inherent requirements of the Post
The minimum qualifications, skills, knowledge, experience and behaviour that are required to perform the job competently.
Skills/ Knowledge/ Behaviour:
Requirement Type
• Secretarial ability
• Administrative capability
• Problem solving ability
Key competencies
• Communication
(This field requires a list of all skills, behaviour and attitude requirements) • Service delivery innovation
• Honesty and integrity
• Client orientation and customer focus
• HR administration
Knowledge and education
(This field requires a list of all knowledge requirements relevant to this post e.g. Knowledge of the Public Service Act.)
• Diploma in Human Resources
• MS Office
• HR electronic systems
Experience
(Please list all relevant experience required for the post)
• 3 years relevant experience
H. Career pathing
Next higher position: HR Practitioner
What is required to progress:
Refer to role profile for requirements
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