Concor Construction invites suitably qualified candidates to apply for the position of Finance Administrator within the Group Accounts Department

Position summary

Industry: Building & Construction

Job category: Accounting, Auditing

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

Concor Construction invites suitably qualified candidates to apply for the position of Finance Administrator within the Group Accounts Department. The successful incumbent will report to the Finance/Admin Manager. The successful incumbent will be responsible for maintaining accurate records of financial transactions, processing of accounts, updating databases, and providing support to the finance team. Preference will be given to Employment Equity candidates including disabled applicants. This position is based at the Concor Head Office, Bedfordview and will be on a permanent basis.

Job description

Key Responsibilities

Successful candidate will be responsible for (but not limited to):

Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority;
Ensure accounts payable (AP) & accounts receivable (AR) batches are processed daily in compliance with financial policies and procedures.

Creditors:

Facilitate payment of invoices due by sending Statement reminders and contacting clients
Communicates frequently with staff and service providers/suppliers both verbally and in writing on matters relating to accounts payable transactions and act as a liaison between departments and service providers.
Taking a proactive role in managing and collecting debts of company debtors
Maintain accurate records and reconciliation of vendor accounts to the creditors sub ledger ensuring timely payment of debts and respond timeously to relevant client enquiries
Process and reconcile invoices; and ensure invoices are matched against requisitions and uploaded onto the accounting system.
Ensure that there are no aged items on either vendor statements or the sub-ledger (this is to be reviewed and actioned proactively).
Prepare creditors reconciliations on a monthly basis.

Debtors:

Receive and reconcile petty cash vouchers.
Regular reporting to manager on outstanding debtors pertaining to date and amount of receipts
Understands the fundamental accounting concept of debtors in order to maintain and reconcile customer accounts accurately
Allocates payments made by debtors accurately, per remittance advices
Complete processing of journals accurately and timeously with the correct supporting documents

General:

Ensures that all administration is up to date i.e. queries, recons & payment requisitions
Adhere to internal control procedures (e.g. invoices to be authorized)
Maintain and archive all financial records, contracts, payment and related correspondences.
Ensure compliance with financial policies, standards, procedures, and regulations.
Perform any ad-hoc duties as required by the immediate supervisor or management.

Minimum requirements

Qualifications

Grade 12
A relevant tertiary qualification in Accounting, Bookkeeping, Finance or related field would be advantageous

Experience

A minimum of 3 years’ finance related experience within the construction, engineering or related industry
Conversant in JDE would be advantageous

Knowledge and Skills

Soun knowledge of Microsoft Office (Excel, Word, Power Point and Outlook)
Excellent oral, written communication and interpersonal skills
Excellent analytical skills, attention to detail, and ability to reconcile accounts accurately and timely
Strong organizational skills and ability to prioritize tasks effectively
Ability to work under pressure, manage multiple tasks, and meet deadlines
Customer focus with high working standards
Ability to maintain confidentiality and exercise extreme discretion
Honest, reliable and professional integrity