Finance Administrator
Position summary
Industry: Building & Construction
Job category: Accounting, Auditing
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
Concor Construction invites suitably qualified candidates to apply for the position of Finance Administrator within the Group Accounts Department. The successful incumbent will report to the Finance/Admin Manager. The successful incumbent will be responsible for maintaining accurate records of financial transactions, processing of accounts, updating databases, and providing support to the finance team. Preference will be given to Employment Equity candidates including disabled applicants. This position is based at the Concor Head Office, Bedfordview and will be on a permanent basis.
Job description
Key Responsibilities
Successful candidate will be responsible for (but not limited to):
- Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority;
- Ensure accounts payable (AP) & accounts receivable (AR) batches are processed daily in compliance with financial policies and procedures.
Creditors:
- Facilitate payment of invoices due by sending Statement reminders and contacting clients
- Communicates frequently with staff and service providers/suppliers both verbally and in writing on matters relating to accounts payable transactions and act as a liaison between departments and service providers.
- Taking a proactive role in managing and collecting debts of company debtors
- Maintain accurate records and reconciliation of vendor accounts to the creditors sub ledger ensuring timely payment of debts and respond timeously to relevant client enquiries
- Process and reconcile invoices; and ensure invoices are matched against requisitions and uploaded onto the accounting system.
- Ensure that there are no aged items on either vendor statements or the sub-ledger (this is to be reviewed and actioned proactively).
- Prepare creditors reconciliations on a monthly basis.
Debtors:
- Receive and reconcile petty cash vouchers.
- Regular reporting to manager on outstanding debtors pertaining to date and amount of receipts
- Understands the fundamental accounting concept of debtors in order to maintain and reconcile customer accounts accurately
- Allocates payments made by debtors accurately, per remittance advices
- Complete processing of journals accurately and timeously with the correct supporting documents
General:
- Ensures that all administration is up to date i.e. queries, recons & payment requisitions
- Adhere to internal control procedures (e.g. invoices to be authorized)
- Maintain and archive all financial records, contracts, payment and related correspondences.
- Ensure compliance with financial policies, standards, procedures, and regulations.
- Perform any ad-hoc duties as required by the immediate supervisor or management.
Minimum requirements
Qualifications
- Grade 12
- A relevant tertiary qualification in Accounting, Bookkeeping, Finance or related field would be advantageous
Experience
- A minimum of 3 years’ finance related experience within the construction, engineering or related industry
- Conversant in JDE would be advantageous
Knowledge and Skills
- Soun knowledge of Microsoft Office (Excel, Word, Power Point and Outlook)
- Excellent oral, written communication and interpersonal skills
- Excellent analytical skills, attention to detail, and ability to reconcile accounts accurately and timely
- Strong organizational skills and ability to prioritize tasks effectively
- Ability to work under pressure, manage multiple tasks, and meet deadlines
- Customer focus with high working standards
- Ability to maintain confidentiality and exercise extreme discretion
- Honest, reliable and professional integrity
Benefits
Pension Fund
Medical aid & Gapcover
Funeral Cover
Group Personal Accident cover (GPA)
0 Comments