ASPEN HOLDINGS BUSINESS ADMINISTRATION (PWD) LEARNERSHIP

Overview

• Provision of business support on all aspects of the area’s work
• Coordination and execution of administrative functions within the Capability area

Responsibilities

Administrative support

• Provide input into work activities and priorities for the capability department
• Assist in organizing and scheduling meetings
• Coordinate and manage training center calendar bookings
• Coordinate office services
• Perform administrative, customer-support and computational tasks
• Attend scheduled meetings
• Order/ buy stationery and consumables as and when required
• Perform any other administrative tasks related to work area as and when required
• Provide support in audits and pre-audits
• Coordinate canteen orders for meals when required

Reporting and record-keeping

• Assist in the gathering information required for reporting
• Assist in compiling standardised reports and consolidate documents
• Maintain and update records on LMS as required
• Assist in retrieving supporting documentation and records to facilitate and support query resolution
• Maintaining and organizing filling system – ensuring that records are always up to date for audit purposes

Innovation, creativity & problem solving

• Makes recommendations on new administrative/ clerical processes, templates and materials development for own work area
• Supports implementation of new administrative tools, techniques and systems
• Solves moderately complex and unique administrative/

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Background/experience

• NC: Business Administration Services L3
• Grade 12

Specific job skills

• Moderate working knowledge of concepts and terminology in administration to  support Capability area

Competencies

• Information Gathering
• Following Procedures
• Planning and Organising
• Meeting Deadlines

Accountability & Decision Rights

• Check own work
• Develop methods, techniques, and analytical approaches
• Monitor adherence to schedules and report absences